Proposal Writer

We begin by creating a new document and then proceed through the following steps:

1. Generate a Section: Start by drafting the initial outline of your proposal based on the tender's award criteria and evaluation methods. This outline can then be refined and enriched with your own insights and expertise to ensure it aligns with your organization’s unique approach.
2. Expand with Insights from Previous Proposals: Leverage snippets from past proposals to further develop specific strategies or sections. This helps you build on prior successful approaches and ensures consistency in your messaging.
3. Generate, Enhance, and Improve Text: Use the "Rewrite" feature to create, refine, or optimize your text. This allows you to produce content that is polished, fluent, and persuasive, perfectly tailored to the tender requirements.

By following these steps, you can efficiently craft a comprehensive and customized proposal that not only meets all the tender criteria but also highlights your organization’s distinctive approach. The Proposal Writer significantly reduces the time and effort involved, enabling you to focus on delivering high-quality proposals.

Getting Started with the Proposal Writer

1. Navigate to a project in your Altura environment.
2. Under Proposal Writer, click + New Document.

3. You will be directed to the document page, where you can begin drafting your proposal.
4. Start by clicking the title, New Document and giving your document a relevant and descriptive name.

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Using the Context Panel for Optimal Results

The Context Panel on the right allows you to enhance your proposal with relevant information to improve the quality of the generated text:

• Tone of Voice: Specify the desired tone for your proposal, such as formal or client-focused.
• Current Bid: Add details about the tender, such as specifications or deadlines.
• Criteria: Integrate relevant requirements or evaluation criteria from the tender documents.
• Manual Context: Add additional information specific to your proposal.
• Files: Attach documents from the tender or project to provide contextual data to the Proposal Writer.

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Generating a Section

The Proposal Writer helps you create an initial draft aligned with the tender criteria. This draft includes bullet points covering key considerations and suggestions tailored to the tender’s objectives.

1. Click "Generate Section" in the document.
2. Enter Specific Criteria or Instructions: These can be sourced from tender documents.
💡 Tip: Be specific for the best results. Use only related criteria in one go and avoid lengthy, unrelated lists.

3. Review the Generated Section:

• • The output will include a title, description, key points, and suggestions.
  • You can:
    • Accept: Keep the text in your document.
    • Reject: Remove the generated text.
    • Regenerate: Adjust instructions and try again for a different result.

4. Customize the text to align fully with your requirements.

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Generating Insights

Use the Generate Insights feature to add detailed, actionable content based on past proposals.

1. Select Text: Highlight bullet points or sections for which you want insights.

2. Click "Generate Insights":

• • The Proposal Writer analyzes past proposals and provides 5–10 detailed insights tailored to your selected text.
  • Insights may include examples or details (with sources) from previous proposals.

3. Incorporate Insights: Use the generated insights to enrich your proposal with relevant examples and details.

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Rewriting Text with the Rewrite Feature

The Rewrite feature allows you to optimize, expand, or adjust your text with ease.

How It Works:

1. Select Text in your document.

2. Click Rewrite and choose an option:

   • Fix Spelling & Grammar: Automatically correct errors and clarify text.
   • Summarize: Condense longer sections into concise summaries.
   • Custom Prompt: Enter your own instruction, such as “Write this text in a more persuasive tone.”

3. Accept, Reject, or Regenerate:

   • Accept to keep the new text.
   • Reject to discard it.
   • Regenerate to refine the prompt and try again.

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Practical Applications of Rewrite

• Convert Bullet Points into Flowing Text: Select a list of points and use Rewrite to generate a coherent paragraph.
• Improve Transitions: Add linking sentences for smoother flow between sections.
• Reduce Repetition: Eliminate redundancy and create more concise content.

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Tips and Best Practices

• Clear Instructions: Provide precise and clear prompts to the Proposal Writer for better results.
  • Example: Instead of “Draft a plan,” specify “Draft a plan explaining how our team meets the sustainability criterion, with a focus on approach and measurable results.” 
• Limit Text Volume: Provide smaller text segments for better accuracy.
• Experiment with Prompts: Try different phrasings if the result isn’t what you expected.
• Include Company-specific Details: Add details specific to your company or project for more relevant output, you can do this in the context panel, or you can write it in the prompt itself, like the example below.
  
  • Example: Instead of “Describe our services,” state “Describe our company's IT security services and how we provide 24/7 support to our customers.”