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How do you use the Altura Bid Companion?

The Altura Bid Companion is a useful tool that helps you quickly and efficiently analyze documents while working on tenders.

Table of Contents

  • Step 1: Where to Find the Bid Companion?
  • Step 2: Select Files
  • Step 3: Choose a Template
  • Step 4: Start Analysis
  • Step 5: View and Use the Report

Step 1: Where to Find the Bid Companion?

The Bid Companion appears as a widget in the lower right corner of your screen when you open a tender in the Altura platform. Click on it to open the Bid Companion.

In projects, the bid companion will show in the top right as a "Bid Companion" button.

In the Bid Companion you can do various things. Let’s walk through all use cases.

Chatting with documents

You can use the Bid Companion to chat with documents. This allows you to quickly find answers in tender documents, saving you a lot of time and effort!

To chat with one or more documents, follow these steps:

  • Click "Add Context"
                                                                                        
  • You will see a list of available documents. These may include:
    • Tender guidelines
    • Information notes
    • Attachments or other relevant documents
    • Project documents

  • Select the documents you want to use by clicking them. You can select multiple documents as context.

  • Then use the field Ask Altura Bid Companion to ask questions and retrieve information from the documents.


💡 Note: If you select multiple documents, the processing time may be slightly longer.

Document Analysis

Within the Bid Companion, it is also possible to perform a Document Analysis. This is a pre-configured, extensive analysis that is performed on the documents you select. You can select the documents by following these steps:

  1. Click "Add Context"

  2. You will then see a list of available documents, these are all the documents attached to the tender or project you are looking at.

  3. Select the documents you want to use by clicking them.

After selecting the files, choose a template that best matches what you are looking for. You can select this template by clicking the + button and then Document Analysis. A Templates button will then appear with all the different templates available to you.


What is a template?
Templates are pre-configured analyses that determine what information the Bid Companion collects for you. These templates are tailored to your use case(s) and organization. If your organization has specific requirements, you can contact your customer success manager to set up an additional template or modify an existing one.

  • Click the desired template to start the analysis.

  • The Bid Companion goes through three steps:

    • Processing documents: The files are uploaded and prepared.

    • Analyzing report: The tool searches for relevant data and structure.

    • Generating report: A complete report is created.

Once the analysis is complete, the Bid Companion displays an overview of the most important information.

  • Below each section you’ll find a reference to the original source, so you can see exactly where the information comes from.

  • You can download this report by clicking the download icon in the lower right corner of the Bid Companion. This will download a Word document (.docx) containing all the information.

You can then continue working with the analysis, or simply use Ask Altura Bid Companion to get further insights.

💡 Note: Processing time may vary depending on the size and number of selected files. The time can increase accordingly.


Starting a new conversation

To start a new conversation, use the + button in the top right of the screen. This will not delete your old conversation.

Viewing previous conversations

To view and continue previous conversations, click the 🕘 button in the top right of the Bid Companion. You’ll then see an overview of all conversations within the specific project or tender you’re working on. This way, you can easily access earlier information and continue from there.