Smart Prompting for the Proposal Writer

🧠 Part 1: Using Standard Prompts

The Proposal Writer comes with a set of built-in prompts you can use with a single click. These are designed for specific tasks such as rewriting, reviewing, or making text SMART. You don’t need to write a prompt yourself, just select the right action.

How it works:

1. Select the text in your proposal that you want to adjust.

2. Choose one of the standard prompts from the menu (e.g., Correct spelling & grammar, Rewrite, Make SMART, Review).

Correct spelling & grammar

Goal: Fix errors without changing the meaning of the content.

When to use: Your text is content-wise fine, but contains minor mistakes or could be made more readable.

💡 The AI corrects spelling and grammar, improving readability without altering the structure or meaning of the text.

Rewrite

Goal: Turn rough input (bullets, fragments) into a complete, polished text.

When to use: You have a rough draft or notes that need to become a professional paragraph.

💡 The AI creates a complete, professional paragraph. The output is ready for submission.

Make SMART

Goal: Make the text concrete and measurable.

When to use: Your answer is too general or vague and needs to better align with award criteria.

💡 The AI adds measurability and timelines to the text. Output includes SMART-element suggestions for improvement.

Brainstorm

Goal: Generate new ideas or alternative angles for existing text.

When to use: You’re stuck in your wording, or want sharper, more creative, or original perspectives.

💡 The AI analyzes your input and suggests alternative ways to expand or reframe the text. Output might include lines like: “This is a new idea you can consider…”

Review

Goal: Evaluate text against award criteria.

When to use: You want to know if your answer is strong enough to score well, and where it could improve.

💡 The AI gives feedback based on award criteria, with suggestions listed as bullet points.

✍️ Part 2: Writing Your Own Prompts for More Control

Sometimes you’ll want to do something more specific with your text—such as shortening, restructuring, or creating a management summary. The process is the same: first select the text you want to refine, then type your own prompt in the text field.

Prompt examples:

• “Create a management summary of max 150 words. Focus on our approach and expected impact.”
  Use for long texts where you want a summary at the start of a section.

• “Rewrite this section without jargon but keep the technical knowledge intact. Make it more accessible for evaluators.”
  Use when you need to simplify content for evaluators.

• “Add clear H2 and H3 subheadings. Provide a short introduction for each section.”
  Use for long texts that need more structure.

• “Shorten this text to max 150 words without losing essential information. Avoid repetition.”
  Use for long paragraphs or pages.

• “Rewrite this in customer-friendly language with an emphasis on the client’s benefits.”
  Use to strengthen client focus and relevance.